| Idea | Do | Avoid | Suggestions | |
| Everyone can participate equally | Conduct a ‘tech check’ before each session to make sure all hardware & equipment is working | Prevent online participants who are unable to experience everything that is happening | Check camera and audio positions around the room | |
| Use an EdTech tool or interactive whiteboard, which can be used remotely | Don’t use flipcharts located in the corner of the room out of earshot and eyeline Rely on physical whiteboards if the information does not remain available for online participants |
Create an activity in Miro and enable interactive tools. | ||
| Or use Gitmind (limited demo) for brainstorming, diagramming, fishbone diagrams etc. Wisemapping offers a simple and free mindmapping app. | ||||
| Use more than one computer to broadcast video via the webcam for the meeting if necessary | ||||
| Face-to-face participants familiar with the technology in use | Avoid spending time setting up activities or teaching tools where possible | Set up activities in advance, use tools such as Word, Miro, Padlet which people are familiar with. | ||
| Encourage everyone to interact via Teams from their laptops | Focussing conversation amongst participants in the room. | Remote participants will be able to see all meeting attendees | ||
| Keeping online participants on camera for the whole meeting, especially where they can’t see faces in the room but can see themselves on a large screen | ||||
| Enable everyone in the meeting to contribute to the discussion | Focussing conversation amongst participants in the room. | Remote attendees will be seen and heard more effectively via a Teams meeting | ||
| Use Teams to include remote participants Include a scribe/compere in the meeting to interact between people online and in the room. |
Expecting remote attendees to participate fully if they can’t hear or see on an equal basis | Use Miro, Teams to facilitate conversations | ||
| Talk amongst themselves in the room, so that the online community cannot contribute. | Let people know that audio or written text in the chat is fine for communication. Ask someone to read out contributions if necessary. | |||
| Create text-only or chat-only tasks to encourage wider interaction | ||||
| Use multiple media and EdTech to create an inclusive meeting environment | Exclude team members with neurodiversity and disability needs | Enable captions | ||
| Don’t rely on one form of media, people process information differently | Use interactive solutions such as Miro, GitMind, Teams and audio-visual tools | |||
| Use Miro accessibility features and settings for your board and meeting | ||||
| Expect remote attendees to have the same viewpoint as those in the room | ||||
| Provide visual as well as auditory input with interactions to support participation | ||||
| Consider the impact of a single screen/laptop on communication | Minimise the limitations of using a single screen/laptop during a presentation | Arrange a buddy/co-host to manage chat and support discussion | ||
| Use a multi-device approach to communicate observations via different channels |
Chose another theme
- Create a shared memory
- Enable everyone to prepare equally
- Everyone can participate equally
- Everyone has equal access to auditory information
- Everyone has equal access to visual information
- Improve focus and reduce cognitive load
- Create an inclusive environment
