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Article Submission Checklist

If you’re creating a new article (or moderating content from another author), you can find out the criteria for publishing in the Submission Guidelines. Here’s a checklist based on the guidelines to help:

Pre-Publishing Checks

  • The article does not replicate something else already on the knowledge base (consider an update instead)
  • Is a practical guide on how to do something (with the exception of overview articles on tools in the Ed Tech Ecosystem)
  • Friendly, conversational tone
  • No more than 2000 words
  • Free of spelling and grammatical errors
  • No “walls of text” – (paragraphs of 5 sentences or more)
  • Interesting and descriptive title that will appeal to educators browsing the knowledge base for new ideas
  • Uses headings and subheadings (H2, H3, H4 – not H1) to give the content hierarchy where appropriate
  • Easy to scan (i.e. text doesn’t span for more than 300 words without a change in formatting or use of media)
  • Limited use of jargon or complicated words/sentence structures
  • All images have been given suitable, descriptive alt text for accessibility
  • Use of the digital tools disclaimer when describing tools not marked as Core or Supported in the Ed Tech Ecosystem document
  • Media is reproduced with the permission of its creator and is correctly attributed with a caption or does not require attribution
  • Care has been taken to create internal links to other, related articles on the knowledge base, such as an overview of a piece of software when writing a guide on how to use it in a particular way
  • Ensure you’ve selected the most relevant category for your article in the Document tab of the WordPress editor. There’s a list of all categories and their descriptions when you’re logged in to WordPress under Knowledge Base > Article Categories
  • You can also apply relevant tags to your article in the Document tab. When you’re logged in, you can visit Knowledge Base > Article Tags to see what’s currently being used or you can create a few new ones if appropriate

Post-Publishing Checks

  • If you’re writing a guide about a tool mentioned in the Teaching and Learning Ecosystem document, there will be an introductory article for that tool. After your new article is published, you can help others find it more easily by contacting an editor to request a link to your article in the tool’s “What can I do with it?” section.
  • Author selection: The article will be attributed to whoever first started writing it in the WordPress editor. This can be changed by selecting a different author from the dropdown list in the Document tab in the article editor
  • Author bio: Authors are asked to add a sentence or two about their role in the University Group in their User/Profile area. Authors are also encouraged to include a photo by registering a gravatar associated with their staff email address or by uploading a profile picture in the WordPress dashboard under Profile > Avatar

About the author(s)

  • Noah Mitchell

    I work at Coventry University's Disruptive Media Learning Lab where I focus on digital projects such as Coventry.Domains. I'm passionate about digital fluency, design and user experience.

Updated on June 24, 2022

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