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Editing the automatically-generated captions of your Teams recordings in Microsoft Stream

Why is this important?

Automatically-generated captions do not meet user needs or accessibility requirements, unless they are confirmed to be fully accurate. They captions may need a significant amount of editing, depending on the conditions of the audio at the time of recording. There are tools that use speech recognition technology to turn a soundtrack into a timed caption file, however the automatic captions often contain inaccuracies which don’t match the spoken audio — sometimes in ways that change the meaning (or are embarrassing). For example, missing just one word such as “not” can make the captions contradict the actual audio content.

Uploading videos

This guide relates to videos which are already uploaded to CU Microsoft Stream, so if your video file isn’t there yet, you can upload it there first.

Importing videos from OneDrive

Transcript editing is only available for recordings that were saved in CU Microsoft Stream, refer to this page and follow the full procedure there first if you have a CU OneDrive video recording file you wish to upload to MS Stream (and which you wish to add auto captions and then return here to carry on with the instructions further below).

Importing videos from elsewhere

Transcript editing is only available for recordings that were saved in Microsoft Stream, however if you have a video file that is not in OneDrive you can first follow the same page guidance as above but navigate halfway down and follow the instructions from the section “Upload your video file to MS Stream” (and then return here to carry on with the instructions next below)

Editing your video captions

Log into CU MS Stream portal

Click into CU MS streams (web-link below) N.B. you may need to use your CU user email (e.g. 1234@coventry.ac.uk) / password to log in:

https://web.microsoftstream.com/studio/videos

Open video in the portal

in this Stream video ‘my’ content page, go to the meeting video recording and click on the thumbnail picture to open up in the Microsoft Stream portal:

Activate edit transcript mode

Click on pencil icon at top right of auto generated captions

Find and remove errors

You can review the auto generated captions, and click into text and edit any errors, remember to click ‘save’ after each edit of a line section

Return to view mode

After editing your video for corrections you can click on tick icon to return to view mode

Your changes in the transcript window will be saved, but for the changes to be seen in the captions displayed at the bottom of your video screen you will need to refresh the web page

Further information

About the author(s)

  • Simon Cheung

    Simon is an Educational Technologist at CUOL - Coventry University Online Limited. I'm an active member of the 'Inclusive Curriculum - Community of Practice' group. I am interested in accessibility & equality.

Updated on September 2, 2021

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