Zoom

Zoom is a Core video conferencing tool for hosting meetings, seminars and lectures online.

Introduction

Zoom Logo

With a reputation for being one of the most popular video conferencing tools out there, Zoom has some useful features for educators. You’re able to host webinars, easily create breakout groups for more focused discussion and, of course, record sessions for students who can’t make it to a live session.

Can I use it?

This tool is marked as Core in the Teaching and Learning Ecosystem document, meaning it’s central to teaching and learning and available to all staff.

Firewall Status: Unsafe
This tool appears to be blocked by countries with more restrictive firewalls. Consider using an alternative if you’ll be joined by students learning remotely from outside the UK

Accessing Zoom and Downloading Plugins

Zoom is accessible via single sign on through https://coventry-ac-uk.zoom.us/. If you are prompted for a username and password, enter your University credentials. Following this link will take you to a screen with the button “download client” at the bottom. Clicking this link will download Zoom onto your desktop. Downloading the desktop version (also called “the client”) will provide you with a better overall experience.

There is also some information about plugins (including the one for Microsoft Outlook) available through https://zoom.us/download. This will enable you to create meetings from Outlook, in addition to the web/client. In addition, the page also contains links to the mobile phone app.

Creating Transcripts in Zoom

There’s some helpful guidance from ITS on automatically creating transcripts via Zoom in this document:

Privacy notice for recording sessions

Please ensure that students are aware that the session will be recorded, and that they have the option to ‘opt out’ and turn off their cameras if they wish. Please also refer students to our privacy notice, which can be found here.

https://livecoventryac.sharepoint.com/:w:/s/externalstudentdocuments/EVYG51OxtXhGlTKeqvtp7vsBg4K8zab596rV9AwYKFShjA?rtime=3kdYQ9Rf2Eg

The IGU have highlighted the specific part of this notice that is relevant to the recording of sessions:

As part of our efforts to keep our campuses and other sites safe and secure, enabling us to operate CCTV, body cams and audio and visual recordings of lectures and seminars.

Keeping your Zoom meeting secure

To protect against incidents of external users entering or intentionally disrupting your meetings, you can take a few steps to secure your meetings:

  1. Add a passcode to your meeting.
  2. Message the meeting link & passcode to users you want to attend rather than post on social media or a public website
  3. Use the waiting room feature.
  4. Consider locking the meeting once you start.
  5. Watch on the ITS Digitial Training Team’s handy ‘Introduction to Zoom’ webinar

You can read more about this topic here:

How to secure your Zoom meetings

What can I do with it?

Support

Zoom also has a great support centre online, so check out their documentation to get started. There are also some videos on YouTube, made by Zoom, to help:

Author

  • Noah Mitchell

    I work at Coventry University's Disruptive Media Learning Lab where I focus on digital projects such as Coventry.Domains. I'm passionate about digital fluency, design and user experience.

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Updated on March 6, 2024
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